Accounts Payable Services
The Wetaskiwin Regional Public Schools Accounts Payable Services department processes, on average, 600 vendor payments per month.
All employee expense reimbursements and currently 90% of external vendor's are paid via a bank electronic funds transfer.
Accounts payable batches are transferred to the bank twice per month in order that employe expense reimbursements and vendor payments are made on the 15th and the last business day of each month. In order for the batches to be processed in a timely manner they need to be transferred to the bank no later than two (2) banking days prior to the payment date. This means employee expense claims and vendor invoices need to be received in the Accounts Payable department at least three (3) days prior to the payment date.
Wetaskiwin Regional Public Schools utilizes a Purchasing Card Program which is intended to provide an efficient, cost-effective method of purchasing and paying for low value purchases. The card may be used at any vendor that accepts VISA in-store, by phone, fax or Internet. The Purchasing Card Program is based on a standard retail charge card program that has been modified to meet WRPS procurement objectives. The Purchasing Card Program was designed to enable direct purchases of specific WRPS approved commodities within specific dollar limits.
The Purchasing Card Program is NOT intended:
- for personal use
- to avoid or bypass appropriate procurement or payment procedures
Instead, it is intended to provide flexibility and autonomy to the cardholder while complementing current existing purchasing and payment guidelines.
U.S. Bank Access Online is an exclusive web-based electronic program management tool that provides Wetaskiwin Regional Public School's purchasing card cardholders with quick access to their complete account information enabling individuals to view their account activity online and print billing statements. Cardholder statements, including detailed receipts, must be submitted to the Accounts Payable department by the 10th of each month.
Accounting Clerk: Ms. Bonnie Bailer